This refers to Moodle 3.11 from August 2022 onwards
It is important that staff do not re-use the old modules for the new session - please do not edit 20-21 modules as last year's modules will be archived "as taught".
- Campus Modules for the new academic year are created automatically from Campus Solutions (If you were an editing teacher last year you will be automatically added this year).
- You have the ability to request a new module (if it's not a CS module) - by clicking a button - it will then be created automatically and available to you within about a day.
- Look out for the 'Year End & Archive' block in the right-hand column (it's not visible to students only editing teachers so no need to hide it).
Schools have been given the option to request that all content is transferred from last year's modules into the new modules as a starting point. For some Schools and module convenors (and for new modules), we understand that you will be starting from scratch (using the template from your School) OR bringing your own content into the module. If you have any questions please contact your local Moodle representative or email@example.com.
Q. When will I see my modules for the new academic year?
The modules are created from June onwards. As they are created you will see new versions of your last year's modules - if these are not correct, and you need to see other modules, you should contact the existing editing teacher of your new module to have yourself added (or if unavailable, your local Moodle representative or firstname.lastname@example.org).
Q. What will a new module have in it?
This depends on your or your School's preference. If we have been asked, we will transfer content from last year's modules to the new modules. Otherwise the module will have just the School template and a few core blocks with instructions on how to transfer your content.
Q. My module isn't linked to Campus Solutions - how do I get a new version?
In the Year End and Archive Block click the "+ New version" and complete the form on the next screen. This will put the new module into our queue and you should shortly find that it has appeared in your module list.
Q. How do I get the existing content into the module so I can start setting up for the new term?
If we have been asked, we will transfer content from last year to this year. Otherwise there is a simple import process which will transfer any or all material that you specify.
If you have any questions please contact your local Moodle representative or email@example.com.
Q. I don't want to have to import my content - can't it be done automatically?
It is not possible to import content automatically - Moodle doesn't have this feature. However often the Learning Technology Faculty and School Support Team are able to do this for you. Please contact your local Moodle representative or firstname.lastname@example.org
Q. What will happen to last year's module?
Each autumn (around the second week in October) the modules will be recategorised as Archive and become "Read-only". You will still be able to import content form the old modules but not be able to make changes.
Q. Can I edit the old modules?
In order to preserve the integrity of the archive, modules are not editable once they have been moved into the archive. As the academic year comes to a close the module is intended to be left "as taught" for students to refer to. Please make any changes for the new year once you have transferred the content into the NEW version of the module.
Some lecturers may wish to hide or restrict by date some answer sheets etc. to be unavailable in the archive. Do not delete these as they should be left intact, even if hidden from students, for audit purposes.
Q. What if I need access to a module I didn't have last year?
You can easily be enrolled on your new module: please contact the existing editing teacher of the equivalent module last year, who will have access to the new one, to have yourself added (or if this is not appropriate or it is a new module, your local Moodle representative or email@example.com). See the page How to enrol a fellow staff member manually on your module.
Q. What if I have a new module I'm no longer teaching?
You can easily "hand over" the module. Enrol the new module convenor / contributor on the module and they can then unenroll you. See the page How to enrol a fellow staff member manually on your module.
Q. How will I see modules on my Dashboard?
On your Dashboard, in the Module Overview, you will be able to sort your modules by Past, In Progress, Future - as well as Star favourite modules and Hide from my view any you have finished with.
Q. I am a Teacher or Observer on some modules - will I see the new ones?
You will normally see the modules that you had an equivalent role on last year. This may be adjusted by the School or Learning Technology Section.
If your modules are not correct, you should contact the existing editing teacher of your new module to have yourself added (or if unavailable, your local School Admin, Moodle representative or firstname.lastname@example.org). See the page How to enrol a fellow staff member manually on your module.
Q. How do I import content?
See the page How to copy or import a resource or activity (or multiple items) from one module to another.
Q. Do restrict-by dates carry over into the new modules?
Some dates will carry over, but be exactly as last year (e.g., 4th January last year may this year need to be 3rd January or 15th...) . Please check all dates are appropriate for this academic year, such as resource restriction dates or deadlines.
Q. What about content that students have contributed to my module? Databases, glossaries, wikis?
Content that students have contributed will NOT be imported into the new module. If you have, e .g., a database or a forum, then the structure of the activity will be imported but without content - even if you have added content yourself.
It is possible to import some content from databases or glossaries in a separate step if you would like to use existing material as a starting point for the new module.