This is one of many help and support pages that are available about the University of Nottingham's Moodle online learning environment. If you have any questions or queries concerning Moodle then contact information is at the bottom of every page.
This applies refers to Moodle 3.6 from July 2019 onward10 from August 2021 onwards
This guide will show you how to add to Moodle a glossary of terms, especially useful to students tackling material containing any amount of new vocabulary.
- In your Moodle module click on the Turn editing on button button
- Click on the + Add an activity or resource hyperlink hyperlink in the appropriate section
- Select Glossary and AddClick on the word 'Glossary' and you will be taken to the 'Adding a new Glossary' screen
- Give it a Name and, if you wish, a Description
- Under the heading Appearance, choose the number of Entries shown per page (default 10)
- Check other settings (normally defaults are fine except that we recommend NOT to Automatically link glossary entries) See below for format settings.
- Click on the Save and return to module or Save and display buttons.
NOTE: One of the settings you can choose under the Appearance heading is Display format. This is useful if you are using the tool as an FAQ or would like to show a really simple dictionary style entry or a fuller one with names of the students who contributed the items.
There are 7 display formats:
- Continuous without author - Entries are displayed one after another without any separation apart from the editing icons RECOMMENDED
- Encyclopedia - As for "Full with author" but attached images are shown inline
- Entry list - Concepts are listed as links
- FAQ - The words QUESTION and ANSWER are appended to the concept and definition respectively RECOMMENDED
- Full with author - A forum-like display format showing the author's data and with attachments shown as links
- Full without author - A forum-like display format without authors and with attachments shown as links
- Simple, dictionary style - No authors are displayed and attachments are shown as links
- Click into the glossary
- Click on the Add a new entry button
- Enter the 'Concept' and 'Definition' fields
- Add keywords or attach a file if you wish
- Click Save changes
How to add categories
You can divide your glossary entries into categories
- Enter the glossary instance
- Click Browse by category
- Click Edit categories
- Click Add category
- Type the category Name (e.g., Moodle terms) and Save changes
Importing a glossary into Moodle
To import glossary entries via an XML file:
- In your module, turn editing on, and create a glossary as described above OR Edit a glossary
- NOT in editing mode, go in to the glossary and within the glossary, drop down the Cogwheel/Actions menu: follow the "Import entries" link.
- Click Choose a file > Upload a file
- Browse for the XML file on your computer. Click Upload this file
- Select the destination for the new entries, either the current glossary or a new one.
- If you want to import category information, click the checkbox.
- Click the "Submit" button. You'll then see a report of the entries and categories added to the glossary. If you enabled duplicate entries when you created the glossary, the import process will add all of the new definitions. Otherwise, it will not allow you to import any duplicate entries.
Note that Glossaries are Activities not Resources: i.e. it is intended that students are able to add their own definitions to the glossary, not just that the glossary is a static teacher-created resource.
Rolling over / copying a glossary between courses
In the course module with the glossary in:
- Click into Go in to the glossary
- Drop down the Settings / Actions menu via the cogwheel
- Click and click on Export entries
- Click on the Export entries to file
- An .xml file will download. Save it to a folder and open the folder.
- Go to the second course module where you want the glossary
- Use Click on + Add an activity or resource to create a new glossary (or Copy it into the course using Import as described here
- Click into the new glossary
- Drop down the Settings / Actions menu via the cogwheel (see above)
- Select Import entries
- Drag and drop the .xml file from the folder you have open into the defined box on the Moodle screen (Check the box to import categories if you had them)
- Click Submit and Continue