Using Marking Workflow and Marking Allocation in Moodle Assignment

This refers to Moodle 3.11 from August 2022 onwards

• Workflow is normally applied in a Moodle Assignment to help track the different stages of marking, and to release grades to all students at once.
• When it is turned on, you can also choose whether or not you want to use marking allocation.
• Marking workflow is enabled by default.

Setting up

When setting up the Moodle Assignment, make sure the following features are selected:

• Grade: Check "Use marking workflow" is set to 'Yes'. 
• This will also release the option to select "Use marking allocation". Set this to 'Yes' if you’d like to create a filter and allocate specific students to markers.

Marking workflow status

1. When you come to mark your assignments, click on the Moodle assignment title
2. You should see a summary of submissions. Click on the 'View all submissions' hyperlink.
3. A new page will open showing a table, containing information about the assignments submitted.

There are 6 stages of the workflow filter, view-able in the Status column, which can be used by markers or administrators to set a stage of completion.

• Not marked
• In marking
• Marking completed
• In review
• Ready for release
• Released – This is the only setting that has a real effect. When the workflow status is set to released, the grade will release into the gradebook, and students will see their grades and feedback.

Changing workflow status for all papers

You can change the workflow status for individuals, or for a selection of participants. To do this...

1. Use the tick boxes by the side of each student in the grade table to select them. You can select all students by using the tick box directly under the "Select" heading.

2. Use the "With selected..." drop-down menu beneath the grade table and, choose ‘Set marking workflow state’. Then click on the 'Go' button.

3. A new screen will be displayed with the Selected users listed.

4. Choose a marking status from the "Marking workflow state" drop-down menu.

5. If the new status is 'Released' then the Notify students drop-down menu becomes available (You can choose to notify students that their mark/feedback is available, or not).

6. Click on the 'Save changes' button.

7. The new marking status for selected students will now appear in the Status column of the grade table.

Changing workflow status for individual papers

You can also change the workflow status when you go to grade a paper from the grading screen. So you can set the marking workflow status for each student as you mark.

Click 'Save changes'

Using Quick grading to change marking workflow state

1. Finally, you can also set workflow status by checking the "Quick grading" box in the dropdown menu.

Note: Quick grading is NOT available for non-Simple direct grading such as using a Rubric

2. Select marking workflow state in the dropdown menu to 'Released'

Note: You can also type marks straight into the boxes. Remember to save after every 10 minutes

3. Click 'Save all quick grading changes' button

NOTE: if you are revealing grades after anonymous marking, also select 'Reveal identities' (from the Grading action drop-down box ABOVE the grading table) at the same time as the 'Released' grades.

Marker filter

You can use groups to distinguish which students are assigned to a particular marker.

Alternatively you can use Marker Allocation, then you can filter to show only the students allocated to a particular marker (all markers are still able to access any script if they don't use the filter).

1. To apply Marker Allocation, tick the students that you wish to be grouped together.
2. From the "With selected..." drop-down menu choose ‘Set allocated marker’, then click on the 'Go' button.

3. Click 'OK' on the pop up window

4. Choose a marker enrolled onto the module from the "Allocated Marker" drop-down list. Click on the 'Save changes' button.

5. The markers name will now appear in the "Marker" column of the grade table.

Once this has been applied, you can use the "Marker filter" drop down menu below the grading table which will separate the students into their allocations.

Note: Marking allocation works only as a filter, and other markers on the module will be able to access other submissions if they wish.