Moodle Help & Support 

This refers to Moodle 4.1 from December 2023 onwards

How to: use the Signup Sheet tool 

Note for non-UoN users: This plugin was built and is maintained by the Moodle team at Nottingham. More info:

The Signup Sheet creates an online equivalent of a paper sign up sheet. It can be used to allow students to book special events, placements, essay titles, field trips, careers interviews or anything at all that uses a sign-up sheet.

The Signup Sheet is an activity that you can add to your Moodle module.

Creating a signup sheet

  1. Login to your module and click on the 'Edit mode' toggle switch (top right): Edit mode toggle switch
  2. At the end of the section in which you would like the Signup Sheet to appear, click on the '+ Add an activity or resource' button: Add an activity or resource button
  3. Select 'Signup Sheet' from the activity and resource picker that appears:

Change the settings of your tutorial

  1. Enter a 'Signup sheet title' e.g. Field trip briefings.
  2. Type some relevant guidance in the 'Signup sheet notes' text field e.g. what the event is, or any preparation required
  3. 'Signup Sheet' general settings. 'Signup sheet title' field with text box, 'Signup sheet notes with text box, 'Locked' with 'Yes' or 'No' (selected) drop-down menu. 'Privacy' with drop-down menu with options 'Users can see all signups' (selected) and 'Users can only see their signup'.
  4. If you wish to prevent students from signing up to slots before you are ready, there are two ways to do this.  You may change the 'Locked' status to 'Yes':
  5. 'Locked' field with 'Yes' selected in drop-down menu.
  6. OR, when you return to the module, you may hide the activity by clicking the three dots alongside it, and selecting 'Hide' from the drop down options:
  7. Decide whether you wish students to see the names of people signed up to slots.  Choose the appropriate setting in Privacy. (For example for remedial sessions students may wish to remain anonymous.):
  8. 'Privacy' field with option 'Users can only see their signup' selected.
  9. Now click on the button 'Save and return to module' at the bottom of the page.
  10. You will now see the signup sheet added to the bottom of your chosen module section

Creating sign up slots

Once you've created your signup sheet you then need to create the sign-up slots available for your students to book. 

To create sign-up slots:

NOTE: The Signup Sheet can be used to sign up for anything, not just time slots, e.g., placement choice.

  1. Click on the name of your signup sheet. This will open the settings page. From here you can add, edit, export or delete existing sign-up lists. 
  2. To create a new (or add to an existing) sign-up list connected to this tutorial, click the link 'Add new session':
  3. 'Signup Sheet' with menu options including 'settings', sessions', 'messages', 'export' and 'More' drop-down menu along the top and 'Use this to sign up to a session' followed by 'Add new session' button highted by red square and then 'Lock Signup Sheet' button.
  4. This will open a new page where you fill in the details of one time slot.  You are now in the New Time Slot page. This includes:
    1. "Title" of your session
    2. "Details" of your session - this could include date, time. locations of session
    3. "Max number of students" who can attend the session. The default is set at 30
  5. Once you have filled in the details, click on 'Save'.
  6. 'New Session' with 'Title' field and text box, 'Details' field with text box. 'Number of places field with drop-down menu with 30 displaying and 'Position' field with 'Top of the page displaying in drop-down menu.
  7. You should now see the newly-created time slot listed on your 'Time Slot Management' page underneath your Signup Sheet, similar to below. 
  8. 'Signup Sheet' with 'Monday session' displayed
  9. You can create additional time slots, click on 'Add a new session' and repeat the process above
  10. The time slots you have created should all sit inside your Signup Sheet.
  11. 'Cross-arrows' will appear beside the slot title.  These allow you to change the order of the slots on the page (e.g., if you want to have them in chronological order).
  12. If you elected to lock the Signup Sheet activity, you can unlock it from this screen too by clicking on 'Lock/Unlock Signup Sheet':
  13. 'Unlock Signup Sheet' button highlighted by red square
  14. Or, If you have hidden it, you can reveal it clicking on 'Show' in the three dots drop-down menu. Note, when the Signup sheet is hidden a notice is displayed under the Signup sheet title:

Once students have signed up to this time slot you can print off the register (as alphabetical list or by order of signing up) or email the group.

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