This refers to Moodle 3.11 from August 2022 onwards.

The Moodle Workshop is a peer assessment tool that enables students to review each other’s work. Editing Teachers can set up criteria that the student’s follow on how to provide feedback, for example comments or rubrics. 

Please note: If you wish the Workshop to be anonymous for students so that they do not know who they are reviewing then please contact to set this up as it requires a permission change. 

Setting up the Workshop

  1. On your module, click the 'Turn editing on' button
  2. Click on + Add an activity or resource where you want to add the Workshop on your Moodle page
  3.  In the pop-up window select the 'Workshop' activity.

Add an activity or resource window

4.  In the settings page, the first section is General. Enter the "Workshop name" and also enter an explanation in the "Description" textbox section about the assessment. For example, enter details about what file type students should submit in and the date when they should submit by. 

General settings for workshop

5. In the Grading settings select the appropriate:

    1. "Grading strategy" from the following options.
      1. 'Accumulative grading': A score is given based on set criteria.
      2. 'Comments': Students are able to write comments based on themes set by the academic but no score is given.
      3. 'Number of errors': Comments are enabled with a yes/no assessment provided based on feedback.
      4. 'Rubric': Score provided via a rubric
    2. "Grade for submission": This is the mark given to the student for submitting. If no mark is to be awarded then set this to 0.
    3. "Submission grade to pass": If you use activity or module completion in your Moodle page then you can set a grade to pass.
    4. "Grade for assessment": Allocate a mark that will be given for someone who completes a review. If no mark is to be awarded then set this to 0.
    5. "Assessment grade to pass": Works same as "Submission grade to pass" except for it is relevant to the assessment aspect of the Workshop activity.
    6. "Decimal places in grades": Set the decimal places of marks given. 

Grading settings

6. The Submission settings section provides guidance on what the students need to submit and how to submit in the "Instructions for submission" text box. Please ensure you fill "Instructions for submission" with information about when you want them to submit by and what will happen to the assignment so that students are aware of the process. 

"Maximum number of submission attachments": This option allows you to choose how many files can be uploaded as part of a submission.

"Submission attachment allowed file types": Enter the file types you wish to allow to be submitted. Use a comma to separate between file types. If you do not want to restrict then leave blank.

"Maximum overall feedback attachment size": Leave as maximum upload limit of 250mb

"Late submissions": Check this box if you want to allow students to submit after the deadline for submitting or during the assessment phase.

Submission settings

7. Write some instructions about what to do when students come to do the peer review in the "Instructions for assessment" text box. For example, you may want them to answer questions or you may expect them to download the submission and add comments in Microsoft Word. 

"User self-assessment": Check this box if you want the students to self assesses their own work.

Assessment settings

8. In the "Overall feedback mode" drop down menu select from the following options.

    1. 'Disabled': No feedback allowed.
    2. 'Enabled and optional': Feedback is available but is not required.
    3. 'Enabled and required': Student is required to write feedback.

"Number of overall feedback attachments": You can select up to seven attachments that students can upload as part of the reviewing process. This feature should be enabled (one should be fine) if you want your students to download an assignment and add comments onto and then upload as part of feedback.

"Feedback attachment allowed file type" and "Maximum overall feedback attachment size": These will be enabled if you select the previous option. It is recommend you leave the default settings. 

"Conclusion": This textbox is for overall feedback about the peer assessment activity and will be seen by all students once they are able to access their feedback. 

Feedback settings

9. In the Example submissions section if you check the "Use examples" box then you can submit an example submission, which students can practice on to see how the activity works.

If the "Use examples" checkbox is ticked then the "Mode of examples assessment" dropdown menu provides you with the following options:

    1. 'Assessment of example submission is voluntary': Students do not have to provide feedback for the example submission.
    2. 'Examples must be assessed before own submission': Feedback for the example submission must be done before the peer assessment.
    3. 'Examples are available after own submission and must be assessed before peer assessment': Students perform their self-assessment.

Example submissions

10. In the Availability section you can enable dates and times of when submissions and peer assessment can take place from.

"Open for submissions from": When students can submit their assignments.

"Submissions deadline": The deadline for submissions.

"Switch to the next phase after the submissions deadline": Check this box if you want to automatically switch to the (peer) assessment phase. If this option is checked then scheduled allocation method must be selected.

N.B. It is still recommend you manually change phases to ensure you are aware of what stage the peer assessment activity is at.

"Open for assessment from": When students can begin peer assessing the submission allocated to them.

"Deadline for assessment": The deadline when the peer marking must be completed by.

Availability settings

11.  Common module settings and Restrict access can be left as default settings. Press 'Save and display' to move onto the Phase stages. 

Workshop Phases 

The Workshop Phases allows you to control the workflow of the peer assessment activity. 

Once you have created the settings of the Workshop the activity will move into a set of phases,

  • Setup phase
  • Submission phase
  • Assessment phase
  • Grading evaluation phase
  • Closed

The current phase is always in green.

The phase options will differ depending on what was selected in the Workshop settings. Once you move to the next phase you cannot always go back to a previous one, depending on what stage you are at.

Setup phase

The green ticks in the phase indicate that this part of the phase is complete.

Green tick

The grey ticks indicate that you can add information.

Grey tick

The red cross means a task needs to be completed. 

Red cross

The "Description" you wrote in the settings will appear below and be visible to students.

Setup phase

In the Setup phase you will have a chance to review some of the options you would have encountered in the settings of the Workshop. 

  • Set up workshop description: This is related to the "Description" section in the Workshop settings.
  • Provide instructions for submission: This is related to the "Instructions for submission" in the Workshop settings.
  • Edit assessment formThis section is where you write criteria for what students should provide comments for (if you have enabled comments in the Workshop settings). 
    • If you click in Aspect 1 you can enter text to provide guidance on what the student should comment on.
    • It is possible to add more Aspects by clicking 'Blanks for 2 more aspects'. You can also preview what it will look like by clicking on 'Save and preview'.
    • When you have completed entering the aspects press 'Save and close'. The Edit assessment form option will now have a green tick next to it.

Adding Aspect 1

When you have completed the Setup phase then you can click on Switch to the next phase link. This will then move to the Submission phase and allow students to submit (if the date/time settings allow them to).

Switch to the Submission phase by clicking either Switch to the next phase or Switch to the submission phase.

Switch to next phase link

Switch to submission phase link

When switching to Submission phase you will receive a confirmation pop-up. Press the 'Continue' button. 

Confirmation page about moving to next phase

Submission Phase

In the Submission phase you will be able to set up the allocation of the peer assessment and students will now be able to upload their submission.

Recommendation: It is highly recommended that you contact your students to inform them that they are now able to submit and also include any deadline dates. 

Submission phase

  • Provide instructions for assessmentThis is related to the "Instruction for submission" in the Workshop settings and is guidance for students on how to submit.
  • Submit your work: This is relevant for students and can be ignored.
  • Set up scheduled allocationThis allows you to select how the peer marking allocation will be distributed. The scheduled allocation is recommend if you have checked the box for "Switch to the next phase after the submissions deadline" in the Workshop settings. 

Allocation options

Click on the Manual allocation tab to manually allocate who reviews who. 

Manual Allocations

In this page you can assign reviewers to participants using the "Add reviewer" dropdown menu.

You can also select the participants' reviewees by using the "Add reviewee" dropdown menu.

Manual allocation

Random Allocations

If you select the Random allocation tab you can select the number of reviews that each submission will receive. ‘1 per reviewer’ is the most commonly used option.

You can remove current allocation by selecting the relevant checkbox.

The Participants can assess without having submitted anything check box can be used if you have participants who are reviewing but not submitting.

Random allocation

Schedule Allocation

Scheduled allocation delays the allocation process until the submission deadline has passed. This is the recommended if you have enabled a deadline date/time for submissions.

Check the "Enable scheduled allocation" checkbox to activate this option.

Scheduled allocation

  • "Current status": informs you if this option has been enabled.
  • "Allocation settings": This enables you to set further options. 
  • "Number of reviews": Allows you to select how many submissions need to be reviewed, it is likely that ‘1 per reviewer’ will be the most appropriate.
  • "Remove current allocations" and "Participants can assess without having submitted anything"These are the same as for Random allocation.

To confirm your settings, press the 'Save changes' button. To return back to the Workshop phase settings click the link on the breadcrumb trail at the top of the Moodle page. 

When you have completed the Submission phase then you can click on Switch to the next phase link. This will then move to the Assessment phase and allow students to undertake their peer reviewing activities.

Switch to the Assessment phase by clicking either Switch to the next phase or Switch to the assessment phase.

N.B. If you checked the box for "Switch to the next phase after the submissions deadline" in the Workshop settings the switch to Assessment phase will occur automatically after the submission deadline, as requested.

Switch to the next phase

Switch to the assessment phase

When switching to Assessment Phase you will receive a confirmation pop-up. Press the 'Continue' button. 

Confirmation message about switching phases

Assessment phase

This phase is where students will undertake the peer reviewing process.

Recommendation: It is highly recommended that you contact your students to inform them when the peer review exercise becomes available and to remind them how long they have to complete the task.

In the Assessment phase you will see below the list of students that submitted and who has provided peer assessment.  If you want to read what feedback a student has received click on the blue score within the "Grades received" column. If you want to see what feedback the student gave click on the blue score within the "Grades given" column.

Workshop grades report

If you are ready to move to the next phase then click Switch to the next phase or  Grading evaluation phase.

When switching to Assessment Phase you will receive a confirmation pop-up. Press the 'Continue' button. 

Confirmation about moving to next phase

Grading evaluation phase

This phase is related to the allocation of marks if you have allowed this in the Workshop settings. 

Grading evaluation phase

  • Calculate submission grades: If a score was enabled for submission of an assignment you will be able to review it in this section.
  • Calculate assessment grades: If a score was enabled for peer assessment you will be able to review it in this section.
  • Provide a conclusion of the activityThis is overall feedback to all students. It is also worth explaining that to access their feedback they need to click on the title of their submission within 'Your submission' when they go into the Workshop activity. It is related to the "Conclusion" text box in the Workshop activity.

Closed phase

In the Closed phase the Workshop activity is now complete. In this phase students can now access the feedback provided to them by their peers.

Recommendation: It is recommended that you contact your students to inform them that they are now able to access their feedback. 

If students provided feedback by downloading submissions and annotating them then explain that the feedback will need to be downloaded. 

Closed phase

The Workshop activity is now complete.