New University of Nottingham Ethical Framework
Please be aware that the University of Nottingham has now published its Ethical Framework which can be found at the weblink below:
The Records Management Framework
The University is classed as a Public Authority under the terms of the Freedom of Information Act 2000. This means all recorded information may be subject to disclosure either through our Publication Scheme or via Freedom of Information (FOI) requests made to the University by any member of the general public. This includes information recorded in emails.
To raise awareness and promote best practice in how we manage our records and information, we have introduced a Records Management Framework across the University, and nominated Records Officers at each School and Department to act as a local point of contact.
Records Officers will be able to assist you with any queries you may have relating to Records Management and Information Compliance, including FOI and Data Protection. They will also be able to give you about specific Records Management/Information Compliance information relevant to your working area.
As part of your induction process, familiarise yourself with the Records and Information Compliance Webpages, and book in a meeting with your Records Officer who will talk you through each of these key areas.
- The Records Management Framework
- Data Protection
- Data Security
- Freedom of Information
- Records Management
- Data Breaches
Code of Practice for Users of the University computing facilities: Update
The Code of Practice sets out the conditions of use for computing services or facilities, which are available on systems run by IT Services or sited in Schools/Departments, but connected to the University network. It applies to anyone using these services or facilities. The code should be used to guide decision making about the appropriateness of a particular use of the University's computing facilities. The code is available at:
Staff are required to re-familiarise themselves with the code to ensure it is being followed. Users of the University computing facilities who are found to be in breach of the code may be liable to disciplinary action.
Staff are also reminded that there is an associated policy on the use of electronic mail, which applies to users of the University’s email system, which is available at:
Any queries regarding the code itself, or for further guidance on ensuring activities comply to the code, please contact the IT Helpline in the first instance.
Please note: The information regarding Ethical Framework and Code of Practice for users of University computing facilities is relevant to ALL staff based in the UK, China and Malaysia
Legal Compliance Videos
Below are a series of video podcasts which have been produced by our in-house and external lawyers, together with the University’s video production team.
The videos have been tailored to include issues which all of us will encounter in some way in our roles at the University, and last for around ten minutes each. Links to the University’s relevant policies and support information for each of the topics, (Data Protection, Equality [staff] and Equality [students], Bribery and Corporate Manslaughter), are included at the end of each video podcast.
For reasons of legal risk and compliance, duty of care and the requirements of our regulators, it is important we have a visible and effective compliance programme in place, and the podcasts are a key part of this. All staff are therefore being asked to view the videos via the link at the foot of this email.
Once you have selected the link, you will be prompted to enter your details. This creates a “receipt” recording the fact that you have viewed the videos, and a copy of the receipt will be shared with the Head of School/Director of Professional Service for your area.
After circulation, the videos can be accessed via the Legal Services page, where you will also find links to supporting information, transcripts and briefing notes summarising the content and purpose of the video podcast series. Please note that the videos include an option to select sub-titles.
The point of contact for any queries relating to the legal video podcasts is: Frances Bell
The Equality Act 2010 and Staff:
The Equality Act 2010 and Students:
Equality & Diversity - Moodle Modules
This on-line package is quick and easy to use and it takes a practical look at University policies and good practice in the workplace. Work through the package and take the 'Managing Diversity Quiz' to complete the full course, or dip into the sections which interest you.
This is an online training resource which will help you to understand Equality and Diversity good practice, and link to key University policies.